Homeground OS · Club management

The whole clubhouse, on one platform.

Memberships, bookings, bar, pro shop, payments, accounts. Homeground OS runs them all as separate modules on one engine and one set of books, customised for your club. What follows is what the platform does. Nothing more.

The tour

Seven screens, drawn honestly.

No screenshots here, and no mock-ups pretending to be product. These are drawn screens of the real mechanisms. Scroll through the day.

  • Memberships01
    Full, 7-dayannual
    Countrypro-rata
    Family ×4monthly
    Junior u-19concession
    Corporate ×8invoiced

    You invent the categories. The platform bills each one and writes the result into the ledger.

  • The booking sheet02
    07:12
    07:20
    07:28
    07:36
    07:44

    The day at a glance, in your club's words. Members book from the portal. The office books from here.

  • The till03

    Draught

    42.00

    Toastie

    68.50

    Shandy

    38.00

    Pie

    65.00

    To member account213.50

    Big targets, plain words, and a member account two taps away. The till works the same with no internet at all.

  • The ledger04
    0917Green fee, visitor450.00
    0918Bar, round of 4356.00
    0919Correction of 0918−356.00
    0920Bar, round of 3267.00
    Z-041In balance

    0919 corrects 0918. No edits.

    Append-only, double-entry, always in balance. The ledger co-signs the Z-report.

  • The member card05

    Member

    № 0417

    balance 128.50

    A QR card charges the member's account at the till. No smartphone required. The statement shows every charge.

  • The kitchen display06

    09:41

    Toastie ×2

    09:44

    Pie & gravy

    09:47

    Chips, large

    09:51

    Toastie

    Orders land the moment the till rings them up. No paper slips. No shouting through the hatch.

  • The importer07

    members.csv

    ↓ mapped once

    your club, live

    Send your member file in any shape. You'll be live in a week.

Illustrative. Drawn screens, not screenshots.

Money story · how it works

Where the subs went.

  1. 01

    A member opens their statement in the portal and pays their annual subscription online.

  2. 02

    The payment settles into your club's own bank account through your club's own merchant account. The money never passes through ours.

  3. 03

    The ledger appends the entry. Double-entry, immutable. The member's statement updates on its own.

  4. 04

    The treasurer opens the books and they're already balanced. No month-end mystery. No gap between what happened and what got recorded.

Money story · a Saturday, as designed

The offline Saturday.

09:14
Mid-medal, the clubhouse internet drops. Nobody at the bar notices. The till doesn't ask permission to keep working.
09:15
Staff ring up drinks and charge member accounts, exactly as before. Offline-first means offline was the plan, not the emergency.
13:40
The line returns. Every sale syncs exactly once. No lost rounds, no double charges, by design.
18:02
Cash-up. The ledger co-signs the Z-report. The takings balance to the cent.

13 / 13

The modules.

Separate modules, one engine. Run what you need and add the rest the day you need it. No asterisks here: if a module's on this list, it's built. Hover on a line and you'll see the mechanism underneath.

Your platform10 / 10 modules running

Run what you need. Add the rest the day you need it.

Illustrative. Separate modules on one engine, one ledger underneath.
01Memberships
Every category your club invents: seven-day, country, juniors, families, corporate. You model each one, bill each one its own way, and take payment online.Complex memberships are the rule, not the exception. Billing writes straight into the ledger, so subs and accounts tell one story.
02Booking sheets
Tee sheet, rink sheet or court bookings. Same engine, your club's vocabulary. Three demo clubs run live, one per code.We set up slots, sheets and seasons per club. The engine doesn't mind if it's a fourball or a triples match.
03Offline-first till
Point of sale for the bar, the waiters and the kitchen. Sells and charges member accounts when the internet dies, then syncs every sale exactly once.Waiters take orders at the table, the kitchen sees them the moment the till rings them up, and the ledger records every sale. The till keeps a local record offline and reconciles exactly once when the line returns.
04Accounting
This isn't an export to your accounting package. It is the accounting package. One immutable ledger per club: append-only, double-entry, always in balance.Corrections don't edit history. A new entry arrives and names what it corrects. And the ledger co-signs every Z-report.
05Member portal
Self-service bookings, statements and online payment for members who want them.Members see the same ledger the treasurer sees. Their slice of it, anyway.
06QR member cards
A card charges the member's account at the till. No smartphone required.Scan at the till, charge the account, read the statement. No app, no battery, no fuss.
07Payments
Online payments settle to your club's own bank through your club's own merchant account. The money never touches us.We never hold a balance. Settlement runs between your members, your merchant account and your bank.
08Competitions
From the club champs to the Tuesday roll-up, run from the platform.Competitions use the same member records as the rest of your club. There's no separate comps system to babysit.
09Kitchen displays
Till orders land on a screen in the kitchen, not on a paper slip.Tickets appear the moment the till rings them up, and clear when the kitchen clears them.
10Stock & barcodes
Barcode scanning for the bar and pro shop, with stock counts matching what the ledger says you sold.Your counts reconcile against the ledger's record of real sales.
11Staff roles
Each staff member sees and does exactly what their role allows.Roles live in the database, not only the interface. A login never does what its role forbids.
12CSV importer
Send us your member file, go live in a week.We map your export once and load your members. Any shape works.
13Comfort Mode
Large targets, plain words, printed cheat cards by the till. Built for every generation of volunteer and staff.One switch makes everything bigger, plainer and harder to get wrong.

Proof, honestly labelled

Three demo clubs, running now.

One per code, end to end: bookings, tills, ledger, portal. Your club gets exactly this software. Only the members are imaginary.

01live

Demo club · Golf

Tee sheet, fourballs, green fees, the halfway house till.

ask for a walkthrough →
02live

Demo club · Bowls

Rink sheet, trips and fours, the bar and the kitchen.

ask for a walkthrough →
03live

Demo club · Tennis

Court bookings, doubles, the pro-shop till and stock.

ask for a walkthrough →

Straight answers

The questions committees ask.

Who owns our data?

The club does. Your members, your bookings and your ledger belong to you. We're the software, not the landlord. If you ever leave, your data leaves with you.

What about POPIA and GDPR?

We built Homeground OS for a global market and designed the platform for POPIA and GDPR. Member data stays for club purposes only. Staff roles limit who sees what. Card details go through your merchant account provider, and we never store them.

How do we migrate from our current system?

By import. Send us a CSV of your members in whatever shape you've got, and our importer does the rest. Send the file, go live in a week.

What hardware do we need?

Any modern iPad or Android tablet for the tills, plus a standard barcode scanner and receipt printer. There's no proprietary hardware, and nothing to lease from us.

Do we have to take every module?

No. Homeground OS is separate modules on one engine. Run the tills without competitions, or memberships without the kitchen, and add modules the day you need them. The accounting underneath always runs, though. The books never switch off.

How customisable is the platform?

Properly, per club. Your membership categories, your staff roles, your sheets and your words. A tee sheet at a golf club is a rink sheet at a bowls club. And configuration is part of going live, not an extra.

Will you show us the platform before we commit?

Yes. Three demo clubs run on Homeground OS: golf, bowls and tennis, one for each code. Ask for a walkthrough and we'll show you your club's vocabulary on real screens, not slides.

Get started

Run your club on Homeground OS.

Whatever your sport, single or multi-code. Pick your modules, send us your member file, and you'll be live in a week with balanced books from day one.